Do you add a markup to the AI licence prices?

No. Each licence is at the vendor's own price, as shown on the vendor's website. Our service to your agency is a separate line on the quotation, the Enterprise Support fee, so your officers can see both amounts.

Why are some prices in US dollars?

ChatGPT Business and Claude Team show their prices in US dollars on the vendor websites. We show each price in the same currency as the vendor, so you can check it yourself. Canva shows its Malaysian price in Ringgit. Vendor prices exclude tax.

Which procurement method applies to our purchase?

PK 2.1 sets the method from the yearly value of each type of item or each contract. Up to RM50,000 is pembelian terus, above RM50,000 up to RM500,000 is sebut harga, and above RM500,000 is tender. Your procurement unit decides the final route.

Is Web Impian on the JDN Cloud Framework Agreement (CFA) panel?

No. Under PK 2.6, cloud and SaaS purchases first go through the JDN CFA. A SaaS product that is outside the CFA catalogue follows the normal procurement rules. Ask your ICT unit which route applies to your purchase.

Can staff put official secrets into these AI tools?

No. CGSO guidance SPA Bil. 2/2021 version 2.0 does not allow rahsia rasmi (official secrets) on public cloud. Classify your data first, and use these tools only for data that your agency can put on public cloud.

Can Web Impian supply and set up Claude?

Yes. Web Impian Sdn. Bhd. is working toward a partnership with Anthropic. The Claude Team licence on our quotation is at Anthropic's own price, and our Enterprise Support fee is a separate line. See Claude for organisations for the plans and the setup we do.

Do we need a separate Gemini licence?

No. Gemini comes with Google Workspace Business plans. See Gemini for business for what each plan includes, and Google Workspace pricing in Malaysia for Workspace prices.

AI Licences for Malaysian Government Agencies

What you get

Each AI licence is at the vendor's own price, with no markup. Our service is a separate Enterprise Support fee. Web Impian Sdn. Bhd. is registered with the Ministry of Finance (MOF 357-0002304403) with Bumiputera status, and we send a formal quotation in 1 working day. See Claude for organisations.

Many agencies now want AI tools for writing, design, video and presentations. Officers cannot buy them with a personal credit card. They must buy through procurement, with a registered supplier, a quotation and a full set of documents. This page shows the prices, the procurement routes and the documents we provide.

Request quote →

AI licence prices

The table shows each tool's price in the vendor's own currency, exactly as the vendor's website shows it:

Tool	Monthly billing	Annual billing
ChatGPT Business (Standard seat)	USD 25per user a month	USD 20per user a month, USD 240 a year
Gemini (Google Workspace)	Comes with Google Workspace Business plans. See Workspace pricing and Gemini for business.
Google Flow (AI video with Veo)	Comes with Google Workspace Business Starter, Standard and Plus, with 50 AI credits a day for each user. Admins can turn it on or off. Higher limits need Google's AI Expanded Access add-on.
Canva Business	Not listed	RM420per person a year
Claude Team	USD 25per user a month	USD 20per user a month, USD 240 a year
CapCut Teams	Price on request
Gamma Plus	USD 12per seat a month	USD 9per seat a month, USD 108 a year

Prices from each vendor's website on 8 October 2026. Vendor prices exclude tax. ChatGPT Business also has a Premium seat (USD 125 monthly, USD 100 a month on annual billing). Claude Team also has a Premium seat (USD 125 monthly, USD 100 a month on annual billing; checked 28 October 2026). Vendors can change their prices, so your quotation shows the price on the day we quote. Canva no longer sells the Canva Teams plan to new customers. An agency that subscribes to Canva for the first time must buy Canva Business.

Each licence costs the same as on the vendor's website, with no markup. We charge one fee only, the Enterprise Support fee. It covers the formal quotation, the procurement documents, the licence setup and local support. The quotation shows this fee on a separate line, so your officers can see the licence cost and our fee clearly.

Which procurement route applies

The Treasury circulars set the method from the yearly value of each type of item or each contract (PK 2.1). The table shows the limits for supplies and services:

Yearly value	Method	Circular	Who can supply
Up to RM20,000	Pembelian terus	PK 2.10	Any supplier
Above RM20,000 up to RM50,000	Pembelian terus	PK 2.10	MOF-registered suppliers only
Above RM50,000 up to RM100,000	Sebut harga	PK 2.9	Local MOF-registered Bumiputera suppliers in the state. If there are not enough, the agency can invite suppliers from nearby or border states (PK 2.9 para 1.4).
Above RM100,000 up to RM500,000	Sebut harga	PK 2.9	Local MOF-registered suppliers
Above RM500,000	Tender	PK 2.1	As set in the tender document

Some more rules apply to sebut harga under PK 2.9:

Agencies run sebut harga for supplies and services fully online in ePerolehan.
Suppliers must be MOF-registered in the related field code (Kod Bidang).
The notice is open for at least 7 days.
An offer is valid for 90 days at most.

In 2026, the limits in the table stay the same (PK 2.21). These are the rules if you want to split one big purchase into smaller orders:

Allowed: split a purchase above RM50,000 into smaller sebut harga packages, in place of one tender (PK 2.21).
Not allowed: split a purchase into orders of RM50,000 or less, to use pembelian terus or to avoid sebut harga or tender (PK 2.21 and PK 2.10).

Cloud and SaaS: check the Cloud Framework Agreement first

AI tools are cloud software (SaaS). Under PK 2.6, agency purchases of cloud services, including SaaS, first go through the JDN Cloud Framework Agreement (CFA) and its MyGovCloud@CFA catalogue. A service that is not in the catalogue needs a CFA exemption approval from JDN, and then the agency uses the normal procurement rules. PK 2.6 also says that SaaS which the CFA panel providers do not supply follows the normal rules in PK 2.10 and PK 2.9.

Web Impian is not on the CFA panel. Before you raise a purchase, ask your ICT unit which route applies to each tool. PK 2.6 applies to state governments and local councils only when they adopt it. This section is general guidance, not legal advice.

Data classification and safe use

CGSO guidance SPA Bil. 2/2021 version 2.0 sets the rules for government data on cloud services. The main points for AI tools are:

Classify your data before you use a cloud service.
Do not put rahsia rasmi (official secrets) on public cloud.
Keep classified data under Malaysian legal jurisdiction.

The same guidance lists contract terms to look for in a cloud service:

The data belongs only to the government.
No copy, change, delete or access without the agency's permission.
The government has the right to audit.
A service level agreement (SLA) with financial penalties, and indemnity from the provider.
An exit plan.

JDN's public-sector AI guideline (GPAISA, launched February 2025) also gives ethical principles for AI use, including privacy and security. Our data-protection statement helps your ICT unit check each tool against these rules.

Annual or monthly billing

Government budgets run for one financial year. Under Arahan Perbendaharaan 56(a), allocation that is not spent lapses at the end of the year. In the new year, an agency can only pay for supplies received or services completed by 31 December. For this reason, a 12-month licence that starts in the same year can be simpler for your finance unit. Ask your finance unit which billing period suits your budget.

Our procurement pack

With each quotation, we send the documents that a procurement file usually needs:

A formal quotation, in 1 working day.
Our MOF registration certificate and Bumiputera certificate.
Our SSM company profile.
A specification compliance statement.
A data-protection statement.

Your procurement unit can ask for other documents for your exercise. Tell us what your file needs, and we will reply with it.

MOF registration and field codes

Web Impian Sdn. Bhd. holds MOF registration 357-0002304403 with Bumiputera status, valid until 7 April 2028. For software licences, these two field codes (Kod Bidang) apply:

Kod Bidang	Keterangan
210103	ICT / Perkakasan dan Komponen / Computer Software, Operating System, Database, Off-the-Shelf Packages Including Maintenance
210109	ICT / Perkakasan dan Komponen / Hardware and Software Leasing / Renting

The full list of our field codes is on the public sector page.

How to start

Choose the button for your procurement route. Each one opens WhatsApp with a message that names your route:

Pembelian terusUp to RM50,000Ask on WhatsApp Sebut hargaRM50,000 to RM500,000Ask on WhatsApp TenderAbove RM500,000Ask on WhatsApp

Then follow these steps:

Tell us your agency name, the tools you need and the number of users for each tool.
We send a formal quotation in 1 working day, with our procurement pack.
After your agency approves the purchase, we set up the licences for your users.

Read our guides before you write your paper: how a government agency buys ChatGPT or Gemini licences, and Claude for Malaysian government agencies, with a test in Bahasa Melayu and a pilot plan.

Do you also need email for your agency? See Google Workspace for government agencies.

AI software licences for government agencies